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Cleaning Drawings & Xrefs

Functioning as a "drawing within a drawing," a separate Work Area helps you carry out a number of important functions without leaving your drawing. Work Areas allow you to:

  • Create a planting, irrigation, or hardscape schedule that shows only items in a specific area of your drawing
  • Set unique scales
  • Perform error checking

 

Inserting a Work Area will place a visible border around an area you define. You will be able to perform functions or allow drawing settings to occur uniquely just within that Work Area.

 

Work Areas are drawn with a non-plot line, and the line color from one to another will vary slightly to distinguish them from one another.

Advantages of Creating a Work Area

Functions you can control in different Work Areas include:

 

Placing a Schedule for Just a Specific Area of Your Drawing

Similar to sheet definition, you may want to create an entire plan and run a schedule for plants, irrigation equipment, site objects, Reference Notes, etc. in just a certain area, such as:

  • A specific portion or phase of the project
  • Off-site and on-site improvement
  • Scope-of-work requirements (for example, certain areas designated as containing tenant improvements, other areas under a general contract, etc.)
Learn how to use Work Areas to limit your project schedules to a specific portion of your drawing. Visit our documentation sections for:

 

Scale

You can set different scales to different Work Areas. Objects within those areas will have the correct scale applied automatically.

 

Error Checking

If you have an extremely large project, you may want to check for errors in just one area at a time. This can apply to items such as the plant labels or irrigation piping.

 

UCS Control

You can set up a viewing of the site with a User Coordinate System (UCS) and allow automatic control of the UCS while completing work in any Work Area.

 

For example, you may be working on a large apartment project covering a city block. You will be viewing this project from each of the four streets that surround it, thus viewing the site differently for each Work Area. Use our UCS tool. If Work Areas have been defined, you'll use a pickbox to determine which Work Area is applicable to which UCS. Now when any work is completed in a particular Work Area, that UCS will be the governing orientation.

Creating a New Work Area

Open our New Work Area tool:

 

 

F/X Admin ribbon, New Work Area button

 

 

F/X Site ribbon, New Work Area button

 

 

F/X Planting ribbon, New Work Area button

 

 

F/X Irrigation ribbon, New Work Area button

 

 

F/X Admin pull-down menu

F/X Admin toolbar

 

 

 

 

Admin Data toolbar

 

 

 

or type DefineWorkArea in the Command line

 

 

 

The Work Area Name dialog box will open.

 

1. Enter a Work Area Title.

 

 

2. If you want, you can also enter a Layer Suffix. The text you enter here will be applied automatically to the names of layers making up all objects placed within the Work Area once you've created it. More information >

 

 

3. Xref: Our New Work Area tool allows you to save a Work Area as a separate file and then attach it to your drawing as an external reference (Xref). More information >

 

 

Click OK or press Enter to close the dialog box and begin drawing the Work Area.

Note: The name of the Work Area is not in itself critical, but it can depend on:

  • Phases of construction.
  • Detail areas.
  • On-site/off-site improvements.
  • Tenant improvements and developer improvements.
  • Alternatives for construction.
  • Temporary names. For example, you can use Work Areas to perform error checking on a large site, erase the Work Areas, and add new ones.

Placing a Work Area in Your Drawing

Once you create and name your Work Area, the Command line will prompt: First point [Select].

 

 

Click a location in your drawing to begin defining your Work Area.

 

 

The Command line will then prompt: Next point [Window]. You can now define your Work Area in one of two ways:

 

  • Continue clicking points in the drawing to define the boundary of your Work Area manually. Type C to Close your Work Area when finished defining the Work Area.
  • Type W for Window. After you select this option, moving the cursor in the drawing will create a rectangle that will change in shape and size as you continue to move the cursor. Click to set the opposite corner of the rectangle that will become your Work Area.

 

The name you entered will automatically appear beside the new Work Area, and the name and the boundary on a non-plot layer, L-WORK-AREA.

 

 

In the example pictured to the right, we've created two Work Areas: Rear and Front.

Work Area Title Text

The titles of your Work Areas use our Zone Text Style. Want a different font, point size, etc? Follow our steps to customize our default Text Styles, configuring the settings of the Zone Text Style.

 

drawing_setup_image019.jpg
The need to isolate areas of work generally arises with larger-scope projects. The need for Work Areas can arise for several possible reasons:
  • The project is large, such as an entire college campus. Create Work Areas so to isolate different areas of work, such as different campuses, etc. You can now perform error checking and place planting or irrigation schedules just within the Work Areas, if you wish.
  • The project is a jungle, with intense planting over a large area. Create Work Areas just perform error checking on plant labels in a certain area before you move on to another area.
  • The project consists of street improvements over a several-mile-long winding roadway. As the road changes direction, you will want to orient the UCS view of the site differently so it will conform better to your sheet layout, etc. Create different Work Areas and use New UCS to define a UCS that will just apply only in a certain Work Area. You will now be able to use Restore UCS and click on a Work Area. If you do so, you will automatically orient to the UCS of that Work Area, and you will zoom extents to that Work Area in order to view and work within it.
  • The project has different scales, such as detail areas. Create Work Areas around the detail areas. When you define a scale, you will be able to select a Work Area. Now any objects within that Work Area will be scaled automatically to the defined scale.
  • Work Areas. You can now isolate the amount of work in each area using schedules.
  • The project has tenant improvements as well as overall improvements. Complete the design work on one plan, and simply define which areas are for which responsibilities. The schedules, scale, UCS, and error checking will respect the Work Areas.
  • The project has phases of construction or has a base bid with alternates. Complete all the design work on one drawing, and then create Work Areas to define the phases or alternatives. You can always run schedules to define the scope of work in all your Work Areas, and then erase and redefine them as necessary. Therefore, if the base bid and each alternative has a certain budget, complete the design work as desired and then keep adjusting the Work Area boundaries to fit the budgets.

Nested Work Areas

In response to client requests, we've added the ability to create nested Work Areas – that is, Work Areas within Work Areas. Our schedule tools (Plant Schedule, Irrigation Schedule, Reference Notes Schedules, etc.) will now recognize objects within these nested Work Areas.

Work Areas for Scale

When you open our Scale tool after defining Work Areas in your drawing, the cursor will turn into a pickbox. You can then either:

  • Click the polyline boundary of a Work Area to select it and set its scale, or
  • Right-click to set a scale for the whole drawing

 

 

drawing_setup_image020.jpg

If you select a Work Area and set its scale, you'll now see that scale in the title of the Work Area, as pictured to the left.

 

 

In our example, we've set the following scales for our two Work Areas:

  • Rear: 1" = 10' (1 inch = 10 feet)

 

  • Front: 1" = 20' (1 inch = 20 feet)


 

The scale you've set for a Work Area will automatically apply to any work you complete in that Work Area.

When you set a scale for Work Area in a Paper Space viewport, the scale you set should match the scale you've set for that viewport.

drawing_setup_image021.jpg

 

Work Area Layer Suffixes

The New Work Area dialog box includes an optional Layer Suffix setting. If you choose to assign a layer suffix to a Work Area, all objects subsequently placed in the Work Area will have that suffix added to their layer names. These include plants, plant labels, any block or hatch, irrigation components, and even irrigation pipes you draw within a Work Area.

In this example, we'll enter the layer suffix PARK for a new Work Area we've also named PARK.

 

As a result, all objects placed within this Work Area in the future will have the suffix -PARK added to their layer names. This feature makes it extremely easy to locate layers within this particular Work Area. If you find yourself wanting to perform an action on objects within a Work Area – such as freezing or locking layers – this feature can come in extremely handy.

 

 

For example, any tree placed within the Work Area will be on the layer LP-TREE-PARK. (Trees are normally on the layer LP-TREE.)

 

 

 

 

 

Layers making up objects within the Work Area will now show up as separate layers in the Layer Properties Manager, with the suffix at the end of their names. This delineation makes it easy to locate and, for example, freeze layers within the Work Area.

The layer suffix will only be applied automatically to objects placed within the Work Area after the Work Area has been created and placed. If you draw a Work Area around existing objects, you can use our Match Plant and Match Properties tools to apply the suffix to blocks and hatches already within the Work Area.

 

Applying a Layer Suffix to Existing Objects

If you create a Work Area and draw it around existing objects in your drawing, you'll need to take a few extra steps to apply the layer suffix to those objects. In this example, we'll draw our PARK Work Area around some existing trees and other objects in a drawing.

 

Because we've drawn this new Work Area around existing objects, those objects will retain their original layer names (without the suffix) until we apply them manually to one type of object at a time. This process works with all blocks and hatches, including plants, Reference Notes, irrigation equipment, and "dumb" site blocks such as Plan Graphics and Elevation Graphics.

 

 

First, use our Match Plant tool to select an object within the Work Area and place a copy of that object anywhere within the same Work Area. In our example, we'll use Match Plant to copy one of our trees and place the copy off to the side – taking care to place it within the Work Area.

 

 

Because we've placed it after creating the Work Area, the copy will automatically have the new layer suffix applied to it.

 

Now open our Match Properties tool and select the copy of the object you've just placed (in our example, the tree) as a "source object."

 

 

You can now draw a window to select all trees of the same variety within the Work Area as "destination objects" to take on the properties of the copied object – including the layer suffix. Because Match Properties only recalls the exact object selected as the "source object," the window can include other objects. The properties will only be applied to the same type of object (in our example, a particular variety of tree) as the "source object."

 

Don't forget to delete the copy once you've applied its properties to the others.

 

You can now repeat these steps for each other type of object in the Work Area. (Of course, you can save yourself these steps by creating Work Areas first and then placing objects within them.

Isolating Work Areas and Attaching Them as External References (Xrefs)

Our New Work Area tool makes it easy to isolate Work Areas, save them as separate files, and Xref them back into your drawing. This feature is a handy way to keep your drawings organized by keeping your Work Areas separate from each other.

In most cases, you'll save all your Work Areas into one separate file. You'll then Xref that file into your site plan, irrigation plan, planting plan, drainage plan, emergency access plan, etc. However, this feature also allows for some cool variations. For instance, you could have one Xref that contains all the Work Areas by sheet (which you are primarily doing). But you can then have a second Xref if, say, sheets 1 through 3 are being built in Phase 1, sheets 4 through 7 in phase 2, etc. If necessary, you can detach/reattach between the two Xrefs to achieve different results.

 

First, draw your Work Areas, making sure you're in the World Coordinate System (WCS).

 

 

You can apply the WCS to your drawing quickly by opening our Restore UCS tool, selecting <World>, and clicking OK.

 

Next, isolate the layers of any Work Areas you want to save into a separate file and Xref back in.

You can easily isolate the layers of one or more Work Areas if you've used our Layer Suffix feature.

 

Use the WRITEBLOCK (WBLOCK) command to select your Work Areas and save them into a separate file.

 

To attach your Work Areas back to your drawing as an Xref, open the New Work Area tool and click Browse.

 

 

 

 

Browse to the DWG you just created using the WBLOCK tool, and click Open.

 

 

Your Work Areas will now be attached to your drawing as an Xref.

Work Areas for UCS

Once you have defined one or more Work Areas, the cursor will turn into a pickbox when you open our UCS Definition tool. You can either select a Work Area, or right-click to set that UCS definition for the whole site. If you select a Work Area, you will zoom extents to that Work Area, and the UCS will be set as you defined it.

Work Areas and Hatches

Once 50% of the boundary points of a hatch are found within a Work Area, 100% of that hatch will be calculated as lying within that Work Area.

Our software currently does not allow you to split a single hatch between multiple Work Areas. Splitting hatches in this way is not possible for a number of reasons – primarily because the only way to do so is to convert every hatch to a Region object, and then perform a Union and Subtraction against the Work Area in order to determine the area inside vs. outside the hatch.

 

This process can misfire because not all hatches can be converted to Region objects. Allowing splitting of hatches would require the software to highlight those areas in some fashion to alert users to them. But more importantly, that process of converting to Regions and Union/Subtracting takes time. For a complicated design with hundreds of areas could easily chug the computer for a number of minutes. While of course some users would be willing to accept that hit, we feel it's a bit beyond the acceptable range of about 7 seconds for the computer to finish doing whatever it was doing.

 

Even more importantly, splitting jobs into zones or phases typically coincides with a desire to turn off or half-tone the objects outside of the current viewport. In order to do this, you would need to draw the hatch as two separate hatches.

 

But after all that explanation, we do believe that the ability to split hatches between Work Areas would be a handy feature to include in the software! In the future, as the Region functions become more reliable and a bit quicker, we will certainly be adding this functionality.

We also recommend avoiding having Work Areas and hatches share boundaries. A shared boundary can prevent a hatch from calculating correctly within the Work Area.

Work Areas in Xrefs

Our software recognizes Work Areas within or Xrefs. That means you can run a schedule that includes plants, irrigation equipment, or site amenities within Work Areas that exist in files you've attached to the main drawing. When you go to generate your schedule, you can simply select individual Work Areas in your Xrefs as if they are in the current drawing. If you select All Work Areas, Land F/X objects within Work Areas in your Xrefs will be included in the schedule as if those Work Areas were in the main drawing.

 

For more information and specific instructions, see our Work Areas in Xrefs page.

Troubleshooting

General Work Area troubleshooting

 

Issue: Your Plant Schedule or Irrigation Schedule is not recognizing a Work Area, or is showing all plants or irrigation equipment in the drawing except those in a specific Work Area

 

Issue: You want to set different scales in your drawing

 

Issue: You placed a schedule showing only the contents of one Work Area, and you want to change the name of the schedule

 

Issue: Work Areas are not recognizing or calculating a hatch

 

Issue: You placed a callout or plant label inside a Work Area with a UCS assigned to it, and the callout aligned to that UCS rather than to the WCS

 

Issue: You are unable to create or place a Work Area

 

Issue: A Notation Reference Note is not showing up in a Reference Note Schedule that references a specific Work Area

Issue: "Cannot find Work Area title" error message when placing a schedule in a drawing with Work Areas

Last modified on Friday, 07 September 2018 17:11
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